New National Landlord Registration Service: What Landlords Need To Know

The Government has confirmed the timetable for England’s new “Register your rental property” service, previously referred to as the Private Rented Sector Database.

The service forms the next phase of the Renters’ Rights Act 2025 and will require landlords of assured and regulated tenancies to register themselves and each applicable rental property.

Registration will be introduced regionally from 15 December 2026.

Why is the service being introduced?

The Government says the service is intended to:

1. Help landlords understand and demonstrate compliance with their legal responsibilities.

2. Give local authorities better information for enforcement.

3. Allow tenants to check whether a landlord and property comply with key requirements.

In future, some registration information will be made available to tenants and prospective tenants. The Government has not yet confirmed precisely what information will be publicly accessible.

Who will need to register?

The requirement applies to landlords of assured and regulated tenancies in England.

Landlords of supported exempt accommodation, as defined under the Supported Housing (Regulatory Oversight) Act 2023, will not be required to register under the initial arrangements.

During the regional rollout, registration will initially apply to properties that are already let or become let during the rollout period.

Unoccupied properties do not need to be registered yet. Future legislation will require relevant unoccupied properties to be registered before they are marketed for letting.

Regional registration timetable

The applicable deadline is based on the location of the rental property, not the landlord’s home or business address.

Landlords with properties in more than one region will be able to register them early from 15 December 2026 rather than waiting for each regional window.

How much will registration cost?

The annual registration charge will be £65 per property.

Landlord registration itself will not carry a separate charge, but the fee will apply to each property entered on the service and will be payable upon annual renewal.

The initial fee will be prorated during the regional rollout.

Who is responsible for registering?

The landlord will be responsible for starting and completing the registration process, even where a letting agent fully manages the property.

Agents and property managers will be able to assist with uploading certain information. The Government is expected to publish further operational guidance for agents before the service launches.

Landlords using the online service will need a GOV.UK One Login. An offline registration route will also be available.

What information will landlords need?

Individual landlords

Individual landlords will need to provide:

• Their full name.

• Date of birth.

• Residential address.

• Telephone number.

• Email address.

Companies, trusts and other organisations

Organisational landlords may need to provide:

• The organisation’s name, legal structure, address and contact information.

• Companies House or charity registration details, where applicable.

• Details of the person submitting the registration.

• Details of the organisation’s nominated contact.

• Details of directors, trustees, partners or governing-body members where no Companies House number is available.

• Details of the lead trustee where the landlord is a trust.

Evidence of authority may also be required where someone is acting under a power of attorney, grant of probate, court appointment or similar legal authority.

Property and tenancy information

For each property, landlords should expect to provide:

• The property address.

• The legal landlord and correspondence details.

• Ownership and property type.

• Number of bedrooms.

• Whether the property is currently let.

• Details of the freeholder, superior landlord and property manager where applicable.

• Number of occupants and households.

• Whether the property requires selective, additional or HMO licensing.

• Whether it is furnished, partly furnished or unfurnished.

• Rent, payment frequency and any utilities included.

Compliance documents

Landlords will also need to provide relevant health, safety and energy information, including:

• A current gas-safety record where the property has gas.

• An Electrical Installation Condition Report or appropriate electrical installation certificate.

• EPC information.

• Details of any registered Minimum Energy Efficiency Standards exemption.

• Relevant property-licensing information.

What happens if a landlord does not register?

Once the requirement applies in a property’s region and the registration deadline has passed, the local authority will be able to take enforcement action against landlords who have not complied.

Failure to register may lead to financial penalties and could affect the landlord’s ability to continue lawfully letting the property.

However, the service is not yet open and no landlord should currently be asked to make a registration payment.

Will registration numbers be required in advertisements?

Not during the initial rollout.

The Government intends to introduce a future requirement for landlords, letting agents and property platforms to include the landlord and property registration numbers in advertisements.

That advertising requirement will require further legislation. Additional guidance will be issued before it takes effect.

What should landlords do now?

Landlords should use the preparation period to:

• Confirm the correct legal ownership of each property.

• Check that personal and company contact information is current.

• Locate gas, electrical and EPC documentation.

• Confirm whether any local property licence is required.

• Check that tenancy, rent and occupancy records are accurate.

• Ensure that any MEES exemption is properly registered.

• Create a GOV.UK One Login if they do not already have one.

Heliodoor Property Consultants is reviewing the records held for its managed properties and will contact clients if further information is required.

We will continue to monitor the Renters’ Rights Act implementation programme and provide updates as further requirements, including the landlord ombudsman, are finalised.

Official sources

1. Government registration guidance:

https://housinghub.campaign.gov.uk/renting-is-changing/get-ready-to-register/

2. Renters’ Rights Act implementation roadmap:

https://www.gov.uk/government/publications/renters-rights-act-2025-implementation-roadmap

3. Government announcement dated 9 September 2026:

https://www.gov.uk/government/news/stronger-protections-and-greater-confidence-for-renters